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PICA is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, age, national origin, ancestry, citizenship, disability, or veteran status. PICA values perspectives, voices, and insights from people of diverse cultural backgrounds. PICA is committed to building a culturally diverse staff and we strongly encourage applications from LGBTQ and people of color candidates. Individuals with disabilities and veterans are also encouraged to apply.

For information about internship opportunities with PICA, please scroll to the bottom of the page. Please note: PICA internships are unpaid, but we are happy to arrange for academic credit and contracts as well as benefits associated our annual TBA Festival, occurring each year during early September.


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Development Associate- Grants and Administrative Support
40 hours/week

Portland Institute for Contemporary Art is seeking a full-time Development Associate. Thorough, detail-oriented individuals are encouraged to apply. Working within the Development department at PICA, the Development Associate serves as administrative support and oversees grant funding, including research, organization, application writing and editing, budgeting, and reporting.

The Development Associate is a key member of PICA’s Development staff, which oversees contributed and earned income- funds from individual and corporate contributions, sponsorships, foundation awards, memberships, ticket and pass sales, bar and food concessions, rental revenue, and merchandise. As a small organization with a three-person development team, all PICA staff are expected to work collaboratively and help where needed to meet and surpass our annual fundraising and income goals.

Previous grant writing experience and an interest in contemporary art required. Experience with Salesforce and Patron Manager preferred.

Reports to: Development Manager
Compensation: $34,000-$36,000/yr, commensurate with experience, full insurance benefits package provided by PICA at no cost to employee

Grant writing Responsibilities and Functions:

Create and manage grant writing and reporting timeline
Act as primary organization grant manager, including composing narrative, editing, gathering support documentation and budget information, submitting grant applications, compiling audience surveys and program evaluations when requested, and reporting
Identify, prioritize, and apply for new funding sources to expand PICA’s foundation giving
Create and manage ongoing list of grant sponsorship acknowledgement and logo requirements, and coordinate with Communications team for proper display in print and web
Establish physical and electronic grant tracking system, providing a bridge between previous processes and current ones and establishing continuity between information available for each funder

Act as administrative support to Development Manager and Special Events and Earned Income Manager including but not limited to:

Distribute mail and order development supplies
Create and issue all donor acknowledgement letters and membership cards
Track acknowledgement and memberships in donor database
General database maintenance including updating donor records, data weeds, and qualifying ticket orders
Assist in data entry and export from GiveSmart platform following special events
Assist with invoicing and rental contracts as needed
Assist with all fundraising special events as needed
Other duties as assigned

PICA is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, national origin, ancestry, citizenship, disability, or veteran status. PICA values perspectives, voices, and insights from people of diverse cultural backgrounds. PICA is committed to building a culturally diverse staff and we strongly encourage applications from LGBTQ and people of color candidates. Individuals with disabilities and veterans are also encouraged to apply.

To apply:

Please send a cover letter and resume to Kim Crosby, Development Manager, at [email protected] by July 12, 2017.

TBA:17 Accounting Assistant

Reports to: Accounting and Finance Manager and PICA Leadership Team
Hourly Rate: $15.00 per hour
Hours: Part-time 10-15 hours per week, you will be expected to work flexible hours around duties, including evenings and weekends during the festival.
Contract: Fixed term for approximately 12 weeks from mid-August to late-October, including training.

Job Summary:

PICA seeks an Accounting Assistant to support the Accounting and Finance Manager on all aspects related to accounting including, accounts payable, accounts receivable, and payroll throughout the Time-Based Arts Festival (TBA), which this year runs September 7-17, 2017.

The scope of the work includes but is not limited to:

Collect part-time and temporary staff semi-monthly time cards for processing.
Assist with maintaining HR files and new employee records.
Assist with data entry of all aspects of A/R including, invoices, pledges, payments, sales receipts, and donations, daily or as required.
Assist with data entry of all aspects of A/P including, payment of bills, credit card reconciliations.
Assist the Box Office with cash box and ticket sales reconciliation during the run of the festival.
Assist with the monthly reconciliation of balance sheet and bank accounts.

Qualifications:

This position requires an organized, methodical and data/detail-oriented individuals who are able to follow administrative and personnel systems. To be successful in this position, it is desirable to have experience in accounting and non-profit/arts administration. In addition, familiarity with accounting and donor management software applications including QuickBooks, Salesforce, Patron Manager, Tesitura and/or Spektrix is preferred. Comfort working with Mac OS or PC, Google Drive applications, and Microsoft Office, in particular Excel, is also a plus.

PICA is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, age, national origin, ancestry, citizenship, disability, or veteran status. PICA values perspectives, voices, and insights from people of diverse cultural backgrounds. PICA is committed to building a culturally diverse staff and we strongly encourage applications from LGBTQ and people of color candidates. Individuals with disabilities and veterans are also encouraged to apply.

To Apply:

Email resume and cover letter to Shaun Keylock, Accounting and Finance Manager, at [email protected] by July 28, 2017. Top candidates will be contacted for interviews.

INTERNSHIPS

About Interning with PICA

Are you a current student seeking professional experience with a nonprofit arts organization? Starting a new career in arts management and administration? Our interns work closely with PICA staff on all aspects of programming and operations, contributing to our small team while gaining an insider’s perspective on everything from marketing to development to curation.

We expect each intern to identify and carry out independent projects in addition to assisting staff with general duties. All interns are expected to demonstrate an appreciation for and understanding of contemporary art.

PICA internships are unpaid. Interns receive a PICA membership and free admission to programs and special events. While PICA cannot provide housing, travel, or monetary compensation for interns, we are happy to work with your educational institution to arrange for course credit.

PICA is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, age, national origin, ancestry, citizenship, disability, or veteran status. PICA values perspectives, voices, and insights from people of diverse cultural backgrounds. PICA is committed to building a culturally diverse staff and we strongly encourage applications from LGBTQ and people of color candidates. Individuals with disabilities and veterans are also encouraged to apply.

PICA’s internship program runs seasonally. For general questions, please email Roya Amirsoleymani, Director of Community Engagement, at [email protected].