Please read below for employment and internship opportunities or visit our Volunteer page to get involved with our events.
Position: Non-profit Accountant, Part Time: 15 to 32 hours per week – seasonal
Compensation: $16-$20 hour commensurate with experience.
Job Summary: Under the general direction of the Finance Manager, the accountant performs a variety of complex tasks in general areas of accounting and administration. The Accountant is a critical player in managing Accounts Payable, Accounts Receivable, Cash Balances and Expense Budgets.
The successful candidate will be passionate about PICA’s mission, program, and artists. They will be hands-on, detail-oriented, a quick-learner, a wizard with data, and thrive in a fast-paced and fluid environment.
Financial Management Responsibilities
- Maintain financial records in an accurate and timely manner; prepare financial statements; oversee all financial, project/program and grants accounting.
- Pledges Receivable: Post grants, pledges, contributions and cash receipts. Release restricted income per grant agreements, and reconcile restricted balances.
- Reconcile donor accounts, including allowance for doubtful accounts. Maintain audit-worthy donor files.
- Accounts Receivable: Invoice for shared expenses, post sales invoices and track collections.
- Earned Income: Post ticket and pass revenue. Invoice for group sales. Reconcile to ticketing system.
- Donors: with Development staff, reconcile development and financial systems.
- Accounts Payable: Post invoices, disburse payments, and maintain cash balances. Reconcile vendor accounts. Maintain audit-worthy disbursement files.
- Independent Contractors: Track artist contracts; draft other contracts.
- Vendors: Collect Forms W-9, file Forms 1099 and 1096.
- Payroll: Collect I-9 and W-4 forms. Draft employment agreements, for both regular and temporary employees. Collect timecards and report payroll to payroll service. Review and distribute Forms W-2. Reconcile to Forms 941 for audit. Maintain employee files.
- Cash: Track and maintain adequate cash balances. Reconcile to bank statements. Manage organizational cash flow forecasting.
- Support annual budgeting and planning process with detailed reports of actual expenses by department and program, with comparison to budget.
- Prepare documents and analyses to support the annual audit and preparation of Form 990. Liaise with independent auditor.
- Update and implement all necessary business policies and accounting practices; improve the accounting policy and procedure manual.
- Insurance: Liaise with insurance agent re liability, E&O, property, vehicle and workers comp insurance. Maintain insurance coverage.
- Information Technology: maintain network and internet accessibility.
- Facilities: Maintain property tax exemption with county tax authority. Liaise with landlord on lease concerns.
- Security: Maintain secure access to PICA offices and storage. Train new employees on office access and security systems. Distribute access cards and keys. Liaise with security service to update authorizations.
- Accounting degree or equivalent experience.
- 1-3 years professional experience.
- Experience with any two accounting systems.
- Familiarity with project and fund accounting.
- Familiarity with restricted and unrestricted income and fund tracking.
- Strong administrative and data skills with Microsoft Excel, Word.
- Experience with Salesforce, ticketing systems and databases is a plus.
- Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
- Ability to set priorities, with the ability to wear many hats in a fast-paced and rapidly-changing environment.
- Personal qualities of integrity, credibility, and dedication to the mission PICA.
Submit resume and cover letter to [email protected]
Are you a current student seeking professional experience with a nonprofit arts organization? Starting a new career in arts management and administration? Our interns work closely with PICA staff on all aspects of programming and operations, contributing to our small team while gaining an insider’s perspective on everything from marketing to development to curation.
We expect each intern to identify and carry out independent projects in addition to assisting staff with general duties. All interns are expected to demonstrate an appreciation for and understanding of contemporary art.
PICA internships are unpaid. Interns receive a PICA membership and free admission to programs and special events. While PICA cannot provide housing, travel, or monetary compensation for interns, we are happy to work with your educational institution to arrange for course credit.
PICA’s internship program runs seasonally. For general questions, please email Roya Amirsoleymani, Community Engagement Manager, at [email protected].
Portland Institute for Contemporary Art Seeks Marketing/Communications Intern
PICA is seeking an intern interested in arts marketing and social media to assist with our Spring/Summer 2015 marketing and communications efforts. Internship will specifically have a heavy focus on our TADADA! Gala and 20th anniversary events. Approx. 8-10 hrs/week. May be able to work remotely on certain tasks.
Tasks will primarily include assistance with researching the PICA archives, executing related social media campaigns, and miscellaneous basic graphic design. Other related tasks may be assigned as needed.
We are looking for applicants that possess strong writing and editing skills, an understanding of social media platforms, photo editing skills, the ability to responsibly handle archival/historical materials with care, basic graphic design skills, the ability to independently manage assigned project timelines and deliverables, and a familiarity with PICA’s programs.
PICA internships are unpaid. Interns will receive a PICA membership and free admission to programs and special events. We are happy to work with your educational institution to arrange for course credit.
Position reports to PICA’s Communications and Marketing Manager and works closely with PICA’s in-house graphic designer.
Internship Period: April 1 – May 30, 2015
Applications: Please send a cover letter, resume with references, and online or PDF portfolio work samples to: Noelle Stiles, Communications and Marketing Manager at [email protected]. No phone calls, please.
Deadline: Position open until filled