Please read below for employment and internship opportunities or visit our Volunteer page to get involved with our events.

EMPLOYMENT

Position: Non-profit Accountant, Part Time: 15 to 32 hours per week – seasonal

Compensation: $16-$20 hour commensurate with experience.

Job Summary: Under the general direction of the Finance Manager, the accountant performs a variety of complex tasks in general areas of accounting and administration. The Accountant is a critical player in managing Accounts Payable, Accounts Receivable, Cash Balances and Expense Budgets.

The successful candidate will be passionate about PICA’s mission, program, and artists. They will be hands-on, detail-oriented, a quick-learner, a wizard with data, and thrive in a fast-paced and fluid environment.

Financial Management Responsibilities

  • Maintain financial records in an accurate and timely manner; prepare financial statements; oversee all financial, project/program and grants accounting.
  • Pledges Receivable: Post grants, pledges, contributions and cash receipts. Release restricted income per grant agreements, and reconcile restricted balances.
  • Reconcile donor accounts, including allowance for doubtful accounts. Maintain audit-worthy donor files.
  • Accounts Receivable: Invoice for shared expenses, post sales invoices and track collections.
  • Earned Income: Post ticket and pass revenue. Invoice for group sales. Reconcile to ticketing system.
  • Donors: with Development staff, reconcile development and financial systems.
  • Accounts Payable: Post invoices, disburse payments, and maintain cash balances. Reconcile vendor accounts. Maintain audit-worthy disbursement files.
  • Independent Contractors: Track artist contracts; draft other contracts.
  • Vendors: Collect Forms W-9, file Forms 1099 and 1096.
  • Payroll: Collect I-9 and W-4 forms. Draft employment agreements, for both regular and temporary employees. Collect timecards and report payroll to payroll service. Review and distribute Forms W-2. Reconcile to Forms 941 for audit. Maintain employee files.
  • Cash: Track and maintain adequate cash balances. Reconcile to bank statements. Manage organizational cash flow forecasting.
  • Support annual budgeting and planning process with detailed reports of actual expenses by department and program, with comparison to budget.
  • Prepare documents and analyses to support the annual audit and preparation of Form 990. Liaise with independent auditor.
  • Update and implement all necessary business policies and accounting practices; improve the accounting policy and procedure manual.

Administrative Responsibilities

  • Insurance: Liaise with insurance agent re liability, E&O, property, vehicle and workers comp insurance. Maintain insurance coverage.
  • Information Technology: maintain network and internet accessibility.
  • Facilities: Maintain property tax exemption with county tax authority. Liaise with landlord on lease concerns.
  • Security: Maintain secure access to PICA offices and storage. Train new employees on office access and security systems. Distribute access cards and keys. Liaise with security service to update authorizations.

Qualifications

  • Accounting degree or equivalent experience.
  • 1-3 years professional experience.
  • Experience with any two accounting systems.
  • Familiarity with project and fund accounting.
  • Familiarity with restricted and unrestricted income and fund tracking.
  • Strong administrative and data skills with Microsoft Excel, Word.
  • Experience with Salesforce, ticketing systems and databases is a plus.
  • Excellent communication and relationship building skills with an ability to prioritize, negotiate, and work with a variety of internal and external stakeholders
  • Ability to set priorities, with the ability to wear many hats in a fast-paced and rapidly-changing environment.
  • Personal qualities of integrity, credibility, and dedication to the mission PICA.

Submit resume and cover letter to [email protected]


Job Title: THE WORKS Coordinator

Description: PICA seeks a coordinator for The Works, our hub for the TBA Festival in September 2015. The Works coordinator manages the logistics of transforming a vacant building into a temporary venue for performance, visual art, food and drink. The role includes, but is not limited to: serving as the main point of contact and scheduler for buildout and strike of public spaces; arranging for temporary electric, water, waste, janitorial and recycling service; securing necessary permits (fire, sound variance, street closure); partnering with volunteer coordinator to oversee buildout and strike with volunteer crews; partnering with designers to source material, supplies and labor; keeping records of expenses and donations; partnering with visual, performance and food/bar teams to coordinate schedules and shared resources. Excellent organizational and communication skills required. Event/festival production experience preferred. Temporary contract June-September.

Please submit e-mail with relevant experience and resume to [email protected] by May 22nd.


Job Title: Artist Services Coordinator

Description: PICA seeks an artist services coordinator for the TBA Festival in September 2015. The artist services coordinator assists the performing arts program team with processing artists contracts and payments, creating detailed itineraries for each artist, and arranging visiting artists travel, housing, ground transportation and hospitality. Excellent organizational and communication skills required. Festival/arts management experience preferred. Temporary contract June–September.

Please submit e-mail with relevant experience and resume to [email protected] by May 22nd.


Job Title: TBA Festival Box Office Manager

Description: PICA seeks a temporary Box Office Manager for the TBA Festival beginning June 1st. The BO Manager would recruit, hire and train Box Office Associates and phone volunteers; set up the box office infrastructure and ticketing of festival events; manage day to day operations and scheduling of associates and volunteers; prepare daily front of house packets with will call for all venues and be responsible for tracking all ticket sales and reporting and reconciliation. Must have customer service experience and understand data management.

Submit cover letter and resume to [email protected].


Job Title: Front of House Manager

Description: FOH manager would hire, train, schedule and supervise all FOH Venue Managers for the TBA Festival. The Festival usually uses 7-12 venues with up to 6 shows opening daily from September 10th-20th. Venue front of house or customer service experience is required.

Submit cover letter and resume to [email protected].

 

INTERNSHIPS

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Are you a current student seeking professional experience with a nonprofit arts organization? Starting a new career in arts management and administration? Our interns work closely with PICA staff on all aspects of programming and operations, contributing to our small team while gaining an insider’s perspective on everything from marketing to development to curation.

We expect each intern to identify and carry out independent projects in addition to assisting staff with general duties. All interns are expected to demonstrate an appreciation for and understanding of contemporary art.

PICA internships are unpaidInterns receive a PICA membership and free admission to programs and special events. While PICA cannot provide housing, travel, or monetary compensation for interns, we are happy to work with your educational institution to arrange for course credit.

PICA’s internship program runs seasonally. For general questions, please email Roya Amirsoleymani, Community Engagement Manager, at [email protected].

CURRENT INTERNSHIPS