Please read below for employment and internship opportunities or visit our Volunteer page to get involved with our events.
Full-time; salaried plus benefits; starts immediately
In collaboration with the Executive Director and the Artistic Director, this position is responsible for developing and implementing strategic fundraising initiatives, creation and implementation of individual and corporate giving campaigns, and the soliciting of requests. The position provides leadership to, and is an integral part of, the Development team; works to provide support to the Executive and Artistic Directors and Board of Trustees to coordinate fundraising activities; and actively participates in requesting support for PICA’s programs and operations.Essential Functions
Reasonable Accommodations Statement: To perform this job successfully, an individual must be able to perform each essential duty SATISFACTORILY.
- Create and manage timeline, strategies, and requests from individuals and businesses, develop major giving initiatives and membership activities including annual appeals, year-end solicitation, program incentives and membership events.
- Cultivate, solicit and acknowledge individual donors and corporate donors providing historical perspective, case statement and financial specifics as needed
- Develop strategies and benefit packages for institutional memberships, make requests and maintain relationships.
- Oversee all solicitations and written proposals to individuals and corporations to meet the annual fundraising goal.
- Train and accompany staff, trustees and committee volunteers in strategy and solicitation of gifts
- Work with the board on individual campaign progress and board – driven initiatives to increase giving
- Establish PICA Planned Giving Program
- Staff and manage Board Development Committee – committee consists of Board members and PICA Staff
- Work with Development staff and Communications Manager to compose membership correspondence, including cultivation event invitations, membership letters, email newsletters, business membership proposals, acknowledgement letters
- Maintain information on donors, prospects, and volunteers in PICA database; track renewals in database and make requests for continued support.
- Budget, project, schedule and reconcile all development funds.
- Work with Development team on all development campaigns and initiatives.
- Maintain up-to-date working knowledge of tax regulations and vehicles as applies to charitable giving
- Report to Executive, Development and Finance Committees of Board of Trustees as requested
- Attend exhibition openings, performances, and special events
Required Skills: At least two years fundraising and development experience in the non-profit sector. Must have Bachelors Degree or higher. Interest in contemporary art and prior experience in the field is helpful. Should be proficient in Mac applications and Microsoft Office including Excel. Knowledge of donor database systems input and management. Familiarity with the state of philanthropic community. Excellent oral and written communications skills. Ability to work well with boards, staff and volunteers.
Submit cover letter and resume to Victoria Frey, Executive Director, at [email protected].
Open until filled
Are you a current student seeking professional experience with a nonprofit arts organization? Starting a new career in arts management and administration? Our interns work closely with PICA staff on all aspects of programming and operations, contributing to our small team while gaining an insider’s perspective on everything from marketing to development to curation.
We expect each intern to identify and carry out independent projects in addition to assisting staff with general duties. All interns are expected to demonstrate an appreciation for and understanding of contemporary art.
Interns receive a PICA membership and free admission to programs and special events. While PICA cannot provide housing, travel, or monetary compensation for interns, we are happy to work with your educational institution to arrange for course credit.
PICA’s internship program runs seasonally. See below for current openings, position descriptions, application requirements, and deadlines. For general questions, please email Roya Amirsoleymani, Community Engagement Manager, at [email protected].
SUMMER PERFORMING ARTS INTERN (2-3)
Overview: Performing Arts interns assist with various aspects of performing arts administration for PICA’s annual Time-Based Art Festival (TBA), September 11-21, 2014. Performing Arts internships place emphasis on research and organization, project support, and artist relations. Up to three candidates will be selected for Performing Arts internships.
Responsibilities: Research and compile information on festival artists and projects; research and edit visiting artists’ guide to Portland; assist with contracting and scheduling artists’ travel and housing; source materials and/or locations for festival projects; recruit and organize community participants to work with artists on specific projects; assist with welcoming, hosting, and transporting visiting national and international artists.
Qualifications: Interns must be highly organized, reliable, detail-oriented, and possess excellent written and oral communication and strong interpersonal skills. Sensitivity to and appreciation of diverse cultures, customs, and languages a must. Must be comfortable working with Apple computers; Google Drive applications; social media; Microsoft Word, Excel, and PowerPoint; and basic internet research skills. This internship is ideal for those with an academic background or professional interest in theatre, dance, music, film, event/festival management, and/or arts administration. An understanding and appreciation of contemporary art is expected.
Start Date: Flexible, between mid-June and mid-July
End Date: September 21 or later (must be available during TBA Festival, Sept. 11-21, 2014)
Hours: Flexible; min. 20 hrs/week to start, to increase closer to and during TBA Festival
To Apply: Open until filled. Please email a resume and cover letter in PDF or MS Word format to Roya Amirsoleymani, Community Engagement Manager, at [email protected] Cover letter and resume filenames should be formatted with your last name.
COMMUNITY OUTREACH, EDUCATION, & ENGAGEMENT INTERNS (3-4)
Overview: Community Outreach, Education, & Engagement interns support PICA’s Community Engagement department, which aims to broaden, grow, and diversify local audiences; educate participants; and cultivate community partnerships in connection with the annual Time-Based Art Festival (TBA), which runs September 11-21, 2014. Specific programs requiring internship assistance include: TBA Institute (symposium, workshops, artist talks, lectures, screenings, and other public programs); Field Guide (audience education/engagement program for contemporary dance and performance); and Community Partnerships & Outreach (outreach to new audiences and diverse communities). Availability during the TBA Festival is preferred (required where noted).
Interns will assist with the following projects/tasks in their respective area of emphasis:
Community Partnerships & Outreach: create detailed calendars and timelines for community engagement efforts leading up to and during TBA Festival; research, identify, and initiate communication with potential community partners; assist with outreach meetings/presentations for community groups, nonprofit organizations, and academic institutions; track communication and follow-up with partners using PICA’s Patron Manager contact database (training provided); help to implement outreach efforts via traditional, digital, and social media that support geographic, racial, ethnic, gender, socioeconomic, and LGBT diversity. Some administrative support and data entry required. Ideal candidates value the engagement of new audiences and diverse communities in contemporary art.
*TBA Institute: Programmatic and logistical coordination of public programs during the TBA Festival, including workshops, lectures, artist talks, conversations, screenings, and a two-day symposium. Ideal candidates are interested in public programs and educational opportunities that build context for and connect broad publics to contemporary art and performance and the Festival at large.
*Field Guide: Promotion, publicity, and participant recruitment for Field Guide series during TBA, including via online/social media; communication with participants before and after program; design and distribution of surveys measuring participant satisfaction and program effectiveness; logistical coordination of each Field Guide session; artist and facilitator relations; overall planning, calendaring, and timeline for the series. Ideal candidates seek experience in designing, implementing, and evaluating an audience education and engagement program from the ground up. Please visit pica.org to view a description of the Field Guide program and past sessions.
*Availability during TBA Festival required.
Qualifications: Interns must be highly organized, reliable, detail-oriented, and possess excellent written and oral communication skills and strong interpersonal skills. Sensitivity to and appreciation of diverse cultures, customs, and languages a must. Spanish language a plus. Comfort working with Apple computers; Google Drive applications; social media; and Microsoft Word, Excel, and PowerPoint is required, as are basic internet research skills. This internship is ideal for those with an academic background and/or professional interest in arts education, arts administration, nonprofit management, or community organizing. An appreciation for and understanding of contemporary art is expected.
Dates: Flexible, between mid-June and mid-July (Field Guide internship can start on later side).
Hours: 8 hrs/week minimum. Flexible schedule. Increased hours required closer to and during TBA Festival (Sept 11-21, 2014).
To Apply: Open until filled. Please email a resume and cover letter in PDF or MS Word format to Roya Amirsoleymani, Community Engagement Manager, at [email protected] Cover letter and resume filenames should be formatted with your last name. In your cover letter, please indicate the area of emphasis in which you are most interested and why: TBA Institute, Field Guide, or Community Partnerships & Outreach.
DEVELOPMENT & EVENTS INTERN (1)
Overview: Support PICA’s Development staff with projects and tasks in the areas of donor relations, corporate sponsorship, and coordination of the annual TADA! gala in April 2014, PICA’s largest fundraiser of the year.
Responsibilities: Assist with administrative and communications tasks related to individual giving, donor relations and cultivation, corporate sponsorship, board relations, and patron services, including acknowledgement, recognition, and reconciliation. Support staff and events intern with planning, preparation, and follow-up on our annual TADA! fundraising gala in April 2014. Tasks might include patron/guest services; vendor relations; ticketing/seating/check-in systems; in-kind donation procurement; guest/donor acknowledgement; pre- and post-event communications; event publicity/promotion via email and mail; volunteer coordination; and data entry using PatronManager database system.
Qualifications: Interns must be highly organized, reliable, detail-oriented, and possess excellent written and oral communication skills. Comfort working with Apple computers; Google Drive applications; social media; and Microsoft Word, Excel, and PowerPoint is required, as are basic internet research skills. Some experience with a donor management database is a plus. Development interns will be trained in basic functions of our data system. This internship is ideal for those with an academic background and professional interest in arts administration, nonprofit management, fundraising, and/or event planning. An understanding and appreciation of contemporary art is expected.
Dates: Begins March 2014 (candidates should be available through end of April at the earliest)
Hours: 5-8 hours per week; flexible schedule. Must be available the week of and on April 12, 2014 for help with TADA! gala.
Deadline: Email a resume and brief cover letter to Kate Merrill at [email protected]
We are happy to arrange for academic credit as well as benefits associated with all ticketed programs and the next TBA Festival (September 2014).
RESOURCE ROOM INTERNSHIPS (ongoing)
Assist PICA staff in managing the Resource Room (RR) library of artist books, publications, and performance recordings; work with artists in our Resource Room Residency program; and develop plans for sharing materials and extending visitor experience with the collection. RR interns might also help with re-cataloging materials and the move to a new online catalog system.
Responsibilities: Tasks may include cataloging art books, audio, and video recordings; establishing a system for accessioning new materials; and processing, labeling, and archiving materials. Depending on particular experience and interests, the position may also involve helping to organize public events with staff and Artists in Residence; researching grant opportunities; partnering with local libraries and educational institutions to share resources; soliciting donations from publishers and peer institutions; digitizing collections and researching new database systems; and continuing publication trades with peer organizations.
Qualifications: Interns should possess excellent written and oral communication skills and be comfortable working with Apple computers. Basic understanding of digital photography, Photoshop, and simple video editing is helpful depending on the projects undertaken. Ideal candidates will be comfortable with basic cataloging systems and archival handling, will be highly organized, and will enjoy implementing and maintaining systems for collection and categorization.
Dates: Applications accepted on an ongoing basis. Long-term engagement preferred (6-9 months or more).
Hours: 5-8 hrs/week + as needed; flexible schedule.
Contact: Email a resume and brief cover letter to Roya Amirsoleymani, Community Engagement Manager, at [email protected]