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PICA is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity or expression, age, national origin, ancestry, citizenship, disability, or veteran status. PICA values perspectives, voices, and insights from people of diverse backgrounds and is committed to building a culturally diverse staff. We strongly encourage applications from people of color, people with disabilities, LGBTQ candidates and others who are underrepresented in the arts and culture sector.

For information about internship opportunities with PICA, please scroll to the bottom of the page. Please note: PICA internships are unpaid, but we are happy to arrange for academic credit and contracts as well as benefits associated our annual TBA Festival, occurring each year during early September.

Development Associate- Grants and Administrative Support
40 hours/week

Portland Institute for Contemporary Art is seeking a full-time Development Associate. Thorough, detail-oriented individuals are encouraged to apply. Working within the Development department at PICA, the Development Associate serves as administrative support and oversees grant funding, including research, organization, application writing and editing, budgeting, and reporting.

The Development Associate is a key member of PICA’s Development staff, which oversees contributed and earned income- funds from individual and corporate contributions, sponsorships, foundation awards, memberships, ticket and pass sales, bar and food concessions, rental revenue, merchandise, and in-kind donations. As a medium-sized nonprofit organization with a three-person development team, all PICA staff are expected to work collaboratively and help where needed to meet and surpass our annual fundraising and income goals.

Previous grant writing experience and an interest in contemporary art required. Experience with Salesforce and Patron Manager preferred.

Reports to: Development Manager
Compensation: $34,000-$37,000/yr, commensurate with experience, full insurance benefits package provided by PICA at no cost to employee

Grant writing Responsibilities and Functions:
Create and manage grant writing and reporting timeline
Act as primary organization grant manager, including composing narrative, editing, gathering support documentation and budget information, submitting grant applications, compiling audience surveys and program evaluations when requested, and reporting
Identify, prioritize, and apply for new funding sources to expand PICA’s foundation giving
Collaborate across departments to research and complete grant proposals, and strategize funding opportunities for PICA’s programs
Create and manage ongoing list of grant sponsorship acknowledgement and logo requirements, and coordinate with Communications team for proper display in print and web
Establish physical and electronic grant tracking system, providing a bridge between previous processes and current ones and establishing continuity between information available for each funder
Work across departments to improve, maintain, and analyze data collection on programs and operations for reporting to stakeholders

Administrative Responsibilities and Functions

Act as administrative support to Development Manager and Special Events and Earned Income Manager including but not limited to:

Process all income in Salesforce donor database, working with finance and earned income managers to ensure accuracy and accountability
General database maintenance including updating donor records, generating reports, data weeds, and qualifying payments and ticket orders
Assist in data entry and export from GiveSmart platform following fundraising events
Assist with invoicing and rental contracts as needed
Assist with all fundraising special events as needed
Assist with procuring in-kind donations as needed
Other duties as assigned

PICA is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, national origin, ancestry, citizenship, disability, or veteran status. PICA values perspectives, voices, and insights from people of diverse cultural backgrounds. PICA is committed to building a culturally diverse staff and we strongly encourage applications from LGBTQ and people of color candidates. Individuals with disabilities and veterans are also encouraged to apply.

To apply:

Please send a cover letter and resume to Kim Crosby, Development Manager, at [email protected]