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PICA is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, gender identity or expression, age, national origin, ancestry, citizenship, disability, or veteran status. PICA values perspectives, voices, and insights from people of diverse backgrounds and is committed to building a culturally diverse staff. We strongly encourage applications from people of color, people with disabilities, LGBTQ candidates and others who are underrepresented in the arts and culture sector.

For information about internship opportunities with PICA, please scroll to the bottom of the page. Please note: PICA internships are unpaid, but we are happy to arrange for academic credit and contracts as well as benefits associated our annual TBA Festival, occurring each year during early September.

Position: Programs Coordinator: Public Engagement

Status: Part-time flexible schedule averaging .5 FTE, with full-time commitments required during and shortly before/after the Spring and Fall Creative Exchange Labs (April 8 – 25 and September 4 – 24, 2018). Increased hours Jul-Aug and Oct-Dec in support of the Precipice Fund program.

Compensation: Part-time $15,000 annually. Flexible hours depending on schedule, varies by season (see above). Some evenings and weekends required. Not eligible for health insurance or other benefits.

Reports to: Artistic Directors/Curators, with primary reporting to Curator of Public Engagement

Application Deadline: Open until filled

Email resume and one-page cover letter to: Roya Amirsoleymani, [email protected]

Position Description: PICA seeks a part-time Programs Coordinator to support Artistic Directors in the operation and administration of the Creative Exchange Lab (CEL) artist residency program and Precipice Fund (PF) artist grants program, as well as for periodic Public Engagement programs and events. This position is divided between CEL and PF, with concentrated hours/activity in mid-Spring, late Summer, and Fall. Public engagement support will be determined on an as-needed basis.

The Programs Coordinator will assist Artistic Directors with a range of tasks to successfully implement, execute, and evaluate CEL and PF initiatives, including program planning and design; administration (scheduling, budgeting, travel booking); artist and community relations (communications, presentation/facilitation, hospitality); event coordination; and marketing/PR. Similar support will be provided on an as-needed basis to Public Engagement department activities.

Creative Exchange Lab Summary

PICA’s Creative Exchange Lab (“Lab”) artist residency platform nurtures the development of new work; promotes peer-to-peer creative and cultural exchange; cultivates critical cross-disciplinary dialogue; and fosters field-wide learning and professional networking for a curated cohort of emerging and established international, national, and local artists in contemporary visual and performing arts. Artists are not required to produce a finished “product” or project by the end, but rather use the time, space, and resources for research, reflection, experimentation, and conversation.

Labs take place twice annually in April (“Spring Lab”) and September (“Fall Lab”), for approximately 3 weeks each (2 weeks in Portland, OR, and 1 week at Caldera Art Center in Sisters, OR). The Fall Lab is timed with PICA’s annual Time-Based Art Festival in mid-September.

Coordinator will assist Artistic Directors in implementing Lab curriculum and activities, including internal peer-to-peer presentations; social activities among artists and community; a public program; and for the Fall Lab, integration with PICA’s TBA Festival. Coordinator serves as artists’ primary liaison and point of contact during residency. Scope of work includes but is not limited to: creating detailed itineraries for each artist; arranging artists’ travel to/from Portland, to/from Caldera, and locally; coordinating housing/lodging; procuring hospitality items; coordinating with and booking Portland residency venues/staff; serving as lead coordinator and staff/artist liaison at Caldera; assisting Lab artists in securing studio space and materials for their creative research; coordinating Lab documentation; and soliciting survey-based evaluations and feedback from participants following each Lab.

Precipice Fund Summary

Programs Coordinator will assist Artist Directors and other core staff in executing and administering the Precipice Fund program over the course of the year, with most activity in early Spring, mid-Summer and Fall. Responsibilities include helping to: plan, calendar, and schedule activities; develop marketing, PR, and outreach materials; liaise with, field questions from, organize events for, and promote projects of current grantees; revise and publish grant guidelines; coordinate and co-present information sessions; revise and publish online application; vet applications for eligibility; coordinate and convene selection panel; process contracts, payments, and award letters for new grantees; and coordinate grantee presentations and awards party. See Precipice Fund site for program details.

Public Engagement Summary
Programs Coordinator will provide occasional support for Public Engagement programs and events on an as-needed basis, including symposia; artist talks, lectures, panels, and presentations; educational and youth activities; and community engagement and partnership events.

Qualifications, Skills, and Experience
Bachelors Degree or equivalent experience in performance-or art-related field.
Two (2) years’ work experience in project or program coordination in an arts-related field.
Strong organizational, interpersonal, communication skills required.
Interest in and passion for contemporary visual art and/or performance preferred.
Ability to work both independently and collaboratively with diverse backgrounds/perspectives.
Comfort with facilitation and public speaking/presenting–or a willingness to develop in this area.
Ideal candidate is curious, motivated, reliable, eager to learn, and a good problem solver.
Excellent organizational skills
Strong administrative skills with Excel, Google Docs, MS Word, etc.
Experience with managing multiple projects, schedules and budgets simultaneously.
Excellent communication and relationship building skills
Excellent problem solving skills and flexibility.
Cultural competency and responsiveness with diverse artists, staff and community stakeholders
Personal qualities of integrity, open-mindedness and dedication to the mission PICA.
Grace under pressure and good sense of humor
Must be comfortable operating a 15-passenger van, and have a valid driver’s license.

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Postion: Performance Programs Coordinator

Status: Part time flexible schedule with focused periods of activity primarily before during and after the TBA Festival, Sept 6th- 16th, 2018 as well as other residences and programs year-round including the Creative Exchange Lab April 7th – 17th, 2018.

Compensation: Part time $24,000 annually. Flexible hours depending on production schedule, varies by season, average FTE .65. Some evening and weekend work required. This position is not eligible for health insurance or other benefits.

Reports to: Artistic Directors/Curators, with primary reporting to Curator of Performance

Application Deadline: Open until filled

Email resume and one-page cover letter to: Erin Boberg Doughton, [email protected]

Summary
The Performance Programs Coordinator works with PICA’s Artistic Director and Curator of Performance and other staff to support PICA’s artists and programs. The coordinator assists program staff with research, scheduling, budgeting, contracting and managing artists’ projects including arranging travel and housing, hospitality, supplies, equipment, staff and volunteers.

Responsibilities

Work collaboratively with Performance Curator to plan, execute performance projects/programs.
Assist with curatorial research including gathering reviewing artists’ materials, attending performances and corresponding with prospective artists.
Work with curators, managers and technical staff to manage artists’ projects, budgets, schedules.
Manage curatorial and program interns, delegate work and track performance.
Assist Performance Curator with hiring and management of seasonal temporary staff for the TBA Festival and other projects
Process artists’ contracts and payments, working with payroll and accounting to gather essential paperwork including tax forms and visas.
Arrange artists’ travel, housing, ground transportation and hospitality within budget
Create and update detailed itineraries for each artist including production and outreach activities.
Help secure in-kind donations of hospitality items, supplies, and other resources working with development staff.
Serve as main liaison for artists during site visits, residencies and performances.
Assist other staff as needed with visual exhibitions, residencies, public programs, special events.
Work with marketing staff to gather text and images from artists and managers for use in promotion
Work with development and event staff to assist with planning and managing performances or other artists’ involvement in fundraising events
Work with development staff to document and acknowledge all in-kind donations and sponsors
Work with accounting staff to track and report all performance program expenses
Participate in all staff and program-specific meetings
Take part in wrap up, reporting, evaluation

Qualifications
Bachelors degree or equivalent experience in performance or art-related field.
Minimum 1-3 years project management or production experience.
Proven ability to work well both independently and collaboratively.
Excellent organizational skills
Strong administrative skills with Excel, Google Docs, Word.
Experience with managing multiple projects, schedules and budgets simultaneously.
Excellent communication and relationship building skills
Excellent problem solving skills and flexibility with unusual projects
Cultural competency with a diverse group of artists, staff and community stakeholders
Personal qualities of integrity, open-mindedness and dedication to the mission PICA.
Grace under pressure and good sense of humor

INTERNSHIPS

About Interning with PICA

Are you a current student seeking professional experience with a nonprofit arts organization? Starting a new career in arts management and administration? Our interns work closely with PICA staff on all aspects of programming and operations, contributing to our small team while gaining an insider’s perspective on everything from marketing to development to curation.

We expect each intern to identify and carry out independent projects in addition to assisting staff with general duties. All interns are expected to demonstrate an appreciation for and understanding of contemporary art.

PICA internships are unpaid. Interns receive a PICA membership and free admission to programs and special events. While PICA cannot provide housing, travel, or monetary compensation for interns, we are happy to work with your educational institution to arrange for course credit.

PICA is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, religion, sex, sexual orientation, age, national origin, ancestry, citizenship, disability, or veteran status. PICA values perspectives, voices, and insights from people of diverse cultural backgrounds. PICA is committed to building a culturally diverse staff and we strongly encourage applications from LGBTQ and people of color candidates. Individuals with disabilities and veterans are also encouraged to apply.

PICA’s internship program runs seasonally. For general questions, please email Roya Amirsoleymani, Director of Community Engagement, at [email protected].